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Learn More About This Plugin:
Getting Started
Mass Email Notifications for Gravity Forms is a powerful plugin designed to extend the capabilities of your Gravity Forms by allowing you to send mass email notifications to users who have previously filled out any other form on your site.
Whether you’re running a campaign, sending updates, or simply notifying a specific group of respondents, this plugin makes it easy to reach your audience with just one form submission.
By leveraging Gravity Forms’ built-in email fields and intuitive interface, you can send personalized notifications to multiple recipients with ease.
For advanced users, the premium version offers robust filtering options, allowing you to target specific entries based on conditional logic.
You can also use merge tags from your targeted form in the notification to further customize and personalize your mass email.
To configure a feed you first must enter whichever limits your email provider imposes.
After that you can configure a feed on any of your forms. Among other options and features while setting up the feed you will need to: 1) pick the target form to gather emails from 2) pick which notification on your current form will be used as a template 3) customize the subject and message.
On the settings page where you configured your email limits you can also view and manage all your batches and start and stop the cron job processing batches.
Important Notes
Additional functionalities will be added in future versions.
This plugin works best when your website is configured to send emails via SMTP.
Key Features
Bulk Send Notifications: This feature allows you to send mass email notifications to all entries from a selected Gravity Form. Whether you’re targeting a large group or just a few recipients, you can do it all with a single form submission. This is perfect for sending newsletters, updates, or reminders without the need to manually enter each email address.
Conditional Logic Filtering: With the premium version, you can refine your email targets using conditional logic. This means you can filter entries based on any field within the target form, such as specific responses, dates, or custom criteria. This feature ensures that your emails are sent only to the most relevant recipients, enhancing the effectiveness of your communication.
Utilize Built-In Email Fields: The plugin fully integrates with Gravity Forms’ native email fields, ensuring seamless functionality. You don’t need to worry about compatibility issues or complex configurations—just select the email field from your form and start sending notifications immediately.
User-Friendly Interface: The plugin integrates directly within the Gravity Forms feed configuration area, providing a seamless experience. The intuitive interface makes it easy for users of all technical levels to set up and manage their mass email notifications. You can configure everything in just a few clicks, without needing to leave the familiar Gravity Forms environment.
Batch Management: View and manage your email batches directly from the settings page, allowing you to track the progress and status of your mass email campaigns.
CSV Import (Premium): Premium users can upload CSV files to add additional recipients to their email batches, providing more flexibility in managing recipient lists.
Email Throttling: Built-in but configurable email throttling ensures your mass emails stay within your hosting provider’s sending limits, preventing potential delivery issues.
Bulk Send Notifications
Conditional Logic
Email Fields
Friendly Interface
Key Benefits
Efficient Communication: With the ability to send mass emails from a single form submission, you save time and effort. Instead of manually sending emails to each respondent, you can automate the process and ensure that everyone who needs to receive the message gets it immediately. This efficiency is crucial for large campaigns, event notifications, or any scenario where timely communication is key.
Targeted Messaging: The conditional logic feature in the premium version allows you to send targeted messages to specific respondents based on their form entries. This ensures that your communications are relevant and personalized, increasing engagement and response rates. For example, you could send follow-up emails only to users who expressed interest in a particular product or service.
Seamless Integration: By leveraging Gravity Forms’ existing email fields, the plugin integrates smoothly into your existing workflows. There’s no need for additional plugins or complex setups—everything works out of the box, reducing potential technical issues and ensuring a hassle-free experience.
User-Friendly Setup: The intuitive interface makes it easy to set up and manage mass email notifications, even for users with limited technical expertise. This accessibility means that anyone on your team can handle email campaigns, reducing the dependency on specialized knowledge or external help.
Scalable Solution: Whether you’re managing a small list or a large database of form entries, this plugin scales to meet your needs. As your business grows and your communication needs become more complex, the plugin can handle the increased load without compromising performance or reliability.
Efficient Communication
Targeted Messaging
Seamless Integration
User-Friendly Setup
Scalable Solution
Ideal Use Cases
The plugin is particularly beneficial for a variety of users and websites, enhancing their client communication capabilities.
For business owners, Mass Email Notifications for Gravity Forms streamlines customer communication, making it easier to reach out to clients, prospects, or stakeholders quickly and efficiently. By automating the process of sending mass emails based on form submissions, business owners can ensure that critical updates, promotional offers, or important announcements are delivered to the right audience without manual effort. This not only saves time but also enhances customer engagement and fosters stronger relationships, driving growth and improving customer satisfaction.
Marketing teams can greatly benefit from this plugin by leveraging its ability to send targeted email campaigns based on user behavior and form submissions. The conditional logic feature allows marketers to segment their audience and deliver personalized content that resonates with specific groups, leading to higher open rates and conversions. Whether it’s a product launch, a promotional campaign, or a follow-up after an event, this plugin helps marketing teams execute their strategies more effectively, maximizing the impact of their efforts.
For nonprofits, communication with donors, volunteers, and supporters is crucial. Mass Email Notifications for Gravity Forms enables nonprofits to easily reach out to their community with updates, fundraising appeals, event invitations, and more. The ability to filter recipients based on previous form entries allows nonprofits to tailor their messages, ensuring that each email is relevant and impactful. This targeted communication helps build stronger connections with supporters, increasing engagement and fostering a sense of community around the nonprofit’s mission.
Educational institutions can use this plugin to manage communications with students, parents, faculty, and alumni effectively. Whether it’s sending out important announcements, event invitations, or reminders, the plugin makes it easy to ensure that the right people receive the right information. The ability to filter recipients based on specific criteria, such as enrollment status or participation in certain programs, allows institutions to deliver more relevant and timely communications. This improves the overall efficiency of communication within the institution, helping to keep all stakeholders informed and engaged.
Project Management Teams
E-commerce Websites
Marketing Agencies
Educational Institutions
Changelog
These are the major changes we’ve made to the plugin:
== Changelog ==
= 1.2.4 =
- Added option to disable auto-formatting of email message
- Fixed some bugs regarding the entry note and admin email at the end of a batch.
- Fixed a bug that when clicking on a send batch button, after that batch it looked for other pending or in-progress batches. Now it only sends that batch.
- Set pending table to open by default
- Added timestamp to admin email notifications subject for easy differentiation of emails
- Removed admin email field toggling behavior when clicking checkbox
= 1.2.3 =
- Premium users can now use merge tags from current form in mass email conditional logic.
= 1.2.2 =
- Fixed a bug where viewing the batches tables after an entry had been deleted would cause a critical error.
- Some small UI enhancements.
= 1.2.1 =
- Fixed a bug where the database table necessary for new plugin functionality would only be created on plugin activation not update.
= 1.2.0 =
- Introducing email throttling to ensure users stay within hosting limits and to prevent server overload.
- Created a settings page to manage email limits and view and manage batches.
- Can stop and start the cron job that processes email batches.
- Can mark un-sent batches as complete or canceled.
- Can send or re-send any batch.
- Can now configure on a per-feed basis whether to filter out duplicate email addresses.
- Can configure on a per-feed basis whether to email an admin when the cron job is done processing all emails it can.
- Premium users can use csv files uploaded to the form to add additional recipients to their email batches.
- Can now duplicate the feed.
- Resolved a conflict with the Members plugin.
- Various other UI/UX enhancements.
= 1.1.6 =
- Turned plugin into feed for more intuitive use and more control.
- Updated Freemius SDK. Security patch.
= 1.1.5 =
- Send the mass emails in the background to not hold up the form submission.
- Fixed Mass Email target form merge tags displaying weirdly under certain circumstances.
= 1.1.4 =
- Fixed a bug that caused a fatal error under certain circumstances
- Allowed access to target forms merge tags immediately upon selection instead of waiting until saving form
- Added logging
= 1.1.3 =
- Minor bug fixes with the conditional logic
= 1.1.2 =
- Some bug fixes regarding the conditional logic.
- Added logos.
= 1.1.0 =
- Added merge tags from target form to the notification.
- Misc. bug fixes.
= 1.0.0 =
- Initial release.