If you’ve ever tried running a reminder sequence or nurturing campaign from Gravity Forms, you know the pain. You collect the signups. You want to send them updates before the big day. Maybe even different messages to different groups. But until now, that meant one of two things:
- Sit at your desk at the exact times you want emails to go out, hitting “send” manually.
- Or push everyone into a third-party email system, losing the simplicity of keeping everything inside WordPress.
Neither option feels good. The first is a time-suck. The second adds complexity you were trying to avoid.
That’s why we added the Scheduled Batches feature to our Mass Email Notifications for Gravity Forms plugin.
Problem: Reminders That Don’t Remind
One of our early users ran into this firsthand. He was hosting a live event. Tons of people signed up through a Gravity Form. He wanted them to get timely confirmations and reminders leading up to the event.
Sounds simple, right? But without scheduling, he either had to:
- Manually trigger each send (hello, late-night work), or
- Push his list into a marketing platform just to get basic reminders out.
Both routes risked mistakes, forgotten sends, or inconsistent messaging.
Solution: Schedule Once, Deliver Automatically
Now, with scheduled batches, you can plan all of that in advance.
- Line up reminders: Create multiple batches—“7 days out,” “1 day out,” “morning of.” Set the dates, write the messages, and you’re done.
- Segment groups: Target specific subsets with different messages. VIP attendees get one message. General registrants get another. Volunteers get their own.
- Stay in control: Every batch sits in a review stage before sending. If you need to tweak or cancel, you can.
The result? Your outreach feels effortless and perfectly timed, without you babysitting the clock.
Benefit: Campaigns Without the Headaches
Think of scheduled batches as your built-in drip campaign tool for Gravity Forms. Except instead of juggling multiple platforms, you’re working with the entries you already have, using the same notifications and conditional logic you already know.
This means:
- Consistency: Everyone gets the right message at the right time.
- Freedom: You’re not tied to your desk waiting to press “send.”
- Simplicity: No exporting lists or learning another email platform.
More Than Just Events
Yes, event reminders are the obvious win. But scheduling works just as well for:
- Course launches – nurture students with pre-class prep emails.
- Fundraising drives – pace your asks across a campaign, not in one blast.
- Customer onboarding – drip out tips and guidance over the first week.
Basically, anywhere you’d want a sequence of emails, scheduled batches make it possible directly from Gravity Forms.
The Bigger Picture
This feature didn’t come from us sitting around dreaming it up. It came from users like you asking for it. Our goal with the Mass Email plugin has always been to remove friction from outreach. Scheduled batches are the next step in that vision.
Instead of fighting your tools, you get to focus on your message—and your people.
Takeaway
If you’ve ever wished Gravity Forms could handle reminders, nurture flows, or time-based updates, now it can. Scheduled batches mean you can plan once and relax, knowing the right messages will go out exactly when they should. (This feature is part of the premium version of our plugin.).