Purpose:
Walks you through how to configure and use the Update Task workflow step so your Gravity Flow processes can keep existing Asana tasks up to date.
1. When to Use This Step #
Use the Update Task step when you need to change details of an Asana task that has already been created. This ensures your workflow continues to reflect accurate assignments, due dates, and other task data without creating duplicates.
2. Prerequisites #
- Make sure a task already exists before this step runs. This can be ensured by:
- Running a Create Task feed at form submission, or
- Adding a Create Task workflow step earlier in the flow.
3. Adding the Step to a Workflow #
- Open the workflow editor for your form in Gravity Flow.
- Add a new step and choose Update Task as the step type.
- Position this step after the task has been created (feed or step).
4. Configuring the Step #
- Select Task to Update
- Update the task created by this entry (default and recommended).
- Or pick a task from another entry for cross-form updates.
- Choose Which Fields to Update
Configure only the fields that need to change. All unconfigured fields remain untouched. Options include task name, assignee, due date, projects, description, tags, collaborators, custom fields, and completion status. - Apply Workflow Logic
Use Gravity Flow’s conditional logic, scheduling, and highlighting to control when and how updates occur.
5. Premium Feature #
This workflow step is available only in the Premium version of the plugin.
See Also #
For field-by-field details, see Settings Reference → Workflow Steps — Update Task.
