Mass Email Notifications for Gravity Forms gives you a safe, built‑in way to reach many people at once — right from your form entries. Instead of exporting addresses and juggling another system, you create a batch inside WordPress, pick who should receive it, and let the plugin send messages in a controlled, reliable flow.
What It Does #
- Send emails in bulk to recipients pulled from Gravity Forms entries.
- Control delivery with per‑minute, hourly, daily, and monthly throttling.
- Manage batches with options to preview, send now, cancel, or mark complete.
- Compose messages using Gravity Forms notifications or custom templates with full merge‑tag support.
- Extend with Premium features like CSV imports, merge tag fallbacks, target‑form filtering, and scheduling future sends.
Who It’s For #
- Small businesses updating customers or leads.
- Nonprofits sending newsletters, donor updates, or volunteer reminders.
- Schools and teams coordinating with parents, students, or members.
- Project managers keeping groups informed via GravityView workflows.
- WordPress admins who want to replace external mailing tools with a native, GF‑aware solution.
If you know how to set up a Gravity Forms feed, you’ll feel right at home.
Free vs. Premium #
Free Version:
- Create feeds tied to forms.
- Select target email fields.
- Use GF notifications as templates.
- Apply feed conditional logic.
- Set global throttling rules.
- Monitor and manage batches.
Premium Adds:
- Schedule batches for future dates.
- Import and map CSV lists.
- Define merge tag fallbacks.
- Filter by conditions in the target form.
How It Works #
- You configure a feed.
- Each feed points to a form and email field. You can use an existing notification as the template, or build a custom message from scratch.
- When you submit a “control” form, the plugin builds a batch and waits five minutes — giving you time to review or cancel. Editing isn’t supported yet (that’s on the roadmap), but you can cancel and re‑run the feed after updating the relevant info in the form or entries.
- The batch is then processed by cron, at the rate you set in global limits.
- Progress is logged and visible in the batch manager.
What You’ll Find in This Documentation #
To help you get the most out of Mass Email Notifications, the docs are organized into these sections:
- Getting Started: A guided orientation — where to find the plugin, how batches work, SMTP setup, and the recommended control‑form pattern.
- Setup: Step‑by‑step guides for creating feeds, choosing email fields, setting global limits, and using GF notifications as templates.
- Settings Reference: Every option explained — feed labels, deduplication, email fields, conditional logic, CSV support, and global rules.
- How‑to Guides: Practical walkthroughs — sending updates to other forms’ users, segmenting with filters, importing CSVs, handling limits, and letting non‑admin staff trigger emails safely.
- Troubleshooting: Common pitfalls and fixes — batches not sending, cron not running, rate‑limit pauses, spam delivery issues, and entry deletions.
- Explanations & Concepts: The thinking behind batching, throttling models, deduplication rules, logging, limitations, and safe permission patterns.
- Changelog / Roadmap: Stay current on version history and see what’s planned next, like per‑email controls and a visual builder.
