This guide explains the core settings for configuring Asana task creation.
Task Name #
- Defines the title of the Asana task.
- Supports Gravity Forms merge tags such as
{Name (First):6.3},{form_title}, orfor dynamic content. - Example:
New Submission from {Name (First):6.3}uses the first name submitted in the form, in the task title.
Due Date Options #
- Relative: Set relative to the form submission (e.g.,
+3 daysfor three days after submission). - Mapped from Entry: Pulls a date directly from a form field—like a project deadline captured in the form. Can be relative as well.
- Fixed Date: Every task is assigned the same static date (e.g.,
2025-12-31). - None: No due date is assigned.
Assignees #
- Only users visible to the connected OAuth user will show up in the dropdown.
- Supports multiple selections; each selected person gets their own copy of the task.
Sections (Premium Only) #
- Organize tasks within specific Asana project sections.
- Only one section per project can be assigned.
- Clicking the checkbox to show sections will reload the page to retrieve the necessary data.
Projects #
- Displays only the projects that the connected user has access to.
- Supports multi-project assignments for a single task.
- If you enable “Show Sections” or “Show Custom Fields,” the project selector becomes a regular multi-select (losing the enhanced multi-select UI).
Description #
- Rich-text supported, including merge tags (e.g.,
{comments:4},16/10/2025). - Some complex formatting may not render properly—see the tooltip in settings for limitations.
Tags & Collaborators #
- Only available items that the connected OAuth user can access will be displayed.
- Multi-select lists let you add tags for organization and collaborators for additional team visibility.
Custom Field Mapping (Premium Only) #
- Tap into Asana’s custom field capabilities to map form fields directly.
- Learn how in detail on the dedicated page: Mapping Custom Fields.
File Uploads (Premium Only) #
- Attaches files uploaded through Gravity Forms directly to Asana tasks—great for including documents, images, signed forms, or any attachment with the task.
- The setting will only be displayed if the form has a file uploads field.
Summary #
| Setting | Description | Notes |
|---|---|---|
| Task Name | Title of the created task using merge tags | Dynamic and editable |
| Due Date Options | Fixed, relative, mapped, or none | Flexible assignment options |
| Assignees | One or multiple users assigned | Creates separate tasks per assignee |
| Projects | Assign to one or more projects | UI adjusts for sections/custom fields |
| Sections | Assign task to a project section | Requires Premium version |
| Description | Rich-text body for the task | Formatting caveats apply |
| Tags & Collaborators | Add labels and collaborators | Limited to accessible items |
| Custom Field Mapping | Maps Gravity Form fields to Asana custom fields | See dedicated guide |
| File Uploads | Attach GF-uploaded files to the Asana task | Requires Premium version |
